Documents we notarize → Business Documents
Business Document Notarization in Your Area
Operating agreements, corporate resolutions, commercial leases and partnership documents — notarized at your office, the other side’s office, or wherever the deal is closing.
What you need to know
Business paperwork, signed where business happens
Corporate documents rarely need a notary because the law demands it. They need one because the bank, the landlord, the county or the counterparty will not move without it — and because a notarized signature is much harder to disown two years later when a partnership has soured.
The practical problem is scheduling. Getting three signatories into one room is hard enough without adding a trip to a notary. We come to the room instead.
LLC operating agreements
Founding documents, member admissions, transfers of membership interest.
Corporate resolutions
Board and shareholder resolutions authorizing accounts, borrowing, property or a change of officers.
Partnership agreements
Formation, amendments and buy-sell agreements between partners.
Commercial leases
Lease agreements, guarantees and assignments where the landlord requires notarization.
Vendor and service contracts
Supply agreements, NDAs and consulting contracts that carry a notarial block.
Banking and financing paperwork
Account authorizations, personal guarantees and loan documents required by a lender.
Signing on behalf of a company
Representative capacity, in plain terms
When you sign for a company you are not signing as yourself. The notarial certificate has to reflect that, and getting it wrong is the most common defect in corporate notarizations.
- Sign in the exact name and title the document states — “Managing Member”, “President”, “Authorized Signatory”
- The company name on the signature block should match the registered entity name, not a trading name
- Every individual signing needs their own photo ID; the company’s documents do not substitute
- Where several officers sign, all can be notarized in one visit or separately, as suits you
- A notary confirms identity and capacity as stated — not that you actually hold the authority you claim
That last point matters. If the counterparty needs proof that you are authorized to bind the company, they will want a corporate resolution or certificate of incumbency alongside the signature. We can notarize that too, but we cannot verify it.
Before we arrive
What to have ready
Have ready
- Valid government-issued photo ID for every individual signing
- The document complete and unsigned, with signature blocks already naming the signer and title
- All signatories available in the same window, or a plan for signing separately
- The exact registered entity name
- A count of how many signatures need notarizing, for an accurate quote
Common mistakes
- Executives pre-signing before the meeting
- Signature blocks left blank so titles get handwritten at the table
- Using a DBA instead of the registered entity name
- One officer signing for a colleague who could not attend
- Discovering at the appointment that the counterparty wanted a jurat, not an acknowledgment
We notarize signatures. We do not draft, review or advise on business agreements — that is your attorney’s role.
Business document questions
Frequently asked
Can you notarize for several signatories in one visit?
Yes, and it is the efficient way to do it — one travel fee, one appointment. Each signature is notarized individually and each person needs their own ID.
Do you handle recurring corporate work?
Yes. Firms with regular signing needs — title companies, lenders, law offices, HR departments — often set up standing arrangements with us. Call and we will work out something that fits your volume.
Can you notarize a company seal or a corporate document itself?
A notary notarizes a person’s signature, not a company or a seal. If you need certified copies of corporate records, the entity’s registered agent or the Secretary of State issues those.
What if a signatory is in another state?
They can be notarized where they are, by a notary commissioned in that state, and the pages combined afterwards. We operate in all 50 states — call and we will arrange the other end.
Can you come after business hours?
Yes. Evenings and weekends are normal for us, which usually suits a signing that could not be scheduled during the working day.
Related services
Signing at the office this week?
Tell us how many signatories and where in Your Area. We come to you, including outside business hours.